If you have spent time on our coffee business blog, you’ll know the importance we place on managing your coffee shop’s inventory. You can quickly move through your inventory, whether you have an extensive menu or a small limited coffee menu. Keeping track of inventory helps you avoid running out of products, keeps your workflow running smoothly, and helps you calculate your costs with ease. Square for Restaurants includes food service management features in both the free and paid versions. You can also use unlimited countertop checkouts and mobile checkout devices in the free plan with no added costs. On the flip side, running out of inventory (stockouts) frustrates customers and leads to lost sales.
Square
For instance, if a product sells 10 units per day and it takes 7 days to restock, your reorder point might be set at 70 units. This ensures you never run out of critical items, avoiding lost sales and customer dissatisfaction. Using FIFO not only reduces waste but also helps maintain product quality for your customers. Even for non-perishable items, FIFO minimizes the risk of stock becoming obsolete due to changes in trends or technology. If you’re running a small retail shop or service business with limited inventory, manual systems might be a good starting point. However, as your operations scale, transitioning to a more automated system is advisable.
The best 3 coffee shop inventory management software:
- It’s not just about counting items; it’s about understanding what you have, what you need, and what you should order.
- Toast POS has four plan tiers with added features at each level, plus add-on modules with plan-based pricing.
- Built-in features include ingredient-level inventory, online ordering, easy menus and item recipes, plus a loyalty program, marketing tools and customer and staff tracking.
- These systems track inventory levels in real-time using software and hardware like barcode scanners, RFID tags, or integrated point-of-sale (POS) systems.
- Instead of taking orders on a piece of paper now waiter can collect the order and process it through the IVEPOS coffee shop manager POS application.
“If I analyze this at law firm chart of accounts a glance, I’d want to understand why my dairy is making up 33%. That doesn’t make sense when I’m primarily selling burgers,” says Panzer. “It gives our team the tools and ability to stay on top of issues before they become bigger,” Goslin says. Discount it, bundle it with popular items, or donate it to reduce storage costs and recover some value.
Best Coffee Inventory Management Software
For coffee shop managers to precisely determine the expenses of each item sold, everything from stirrers to filters to the caramel drizzle needs to be measured and monitored. Looking at what’s on your shelf and comparing it to your inventory sheet is known as shelf-to-sheet inventory tracking. If a business that sells burgers, for example, finds that cheese costs are unexpectedly high, MarketMan lets users drill down into the details.
A high inventory turnover ratio suggests either strong sales or an inadequate inventory purchasing plan, whereas a low inventory turnover ratio suggests either low sales or too much product in stock. Accurate demand forecasting based on reservation data helps coffee shops avoid ordering more ingredients than they need, leading to less spoilage and waste. One dashboard will have sales reports, inventory, payment, customer, and marketing data, for example, all centralized by a coffee shop POS (point of sale) system. Baker says he regularly evaluates Vice City’s inventory management practices. Inventory management is the backbone of any successful small business. By implementing smart practices, choosing the right tools, and staying adaptable, you can keep your business running smoothly.
- Managing your inventory with Thrive means smoothing out processes and more time connecting with customers.
- We have to point out that a loyalty program is available on all plans.
- This means that we have access to a plethora of knowledge regarding best practices.
- It is free to set up, but like other systems, you have to pay to process your transactions.
- KORONA POS has four plan tiers, each with increased features and per-terminal pricing.
- For example, if you have two or three locations, you will know if you are out of muffins or coffee in one location and how much you have left in another.
WISK lets you take inventory your way, up to 5x faster than other apps. Your data is saved locally and syncs to the cloud so you never have to do the work twice because the internet crashed. Manage multiple coffee shop locations along with central locations like warehouses, kitchens, and roasters to streamline your inventory and re-ordering process. Thrive Modifiers accurately manage modifications and substitutions, such as milk alternatives, so you always know how much you have on hand and when to re-order.
Product
- It has many benefits, including helping you to manage cash flow, kitchen order ticket (KOT) and keep track of inventory, etc.
- Custom orders, item add-ons, size options and order notes are important checkout features in a coffee shop POS.
- FoodReady coffee software helps efficiently manage coffee inventory from raw beans to finished products to optimize stocks and reduce waste.
- A robust rewards program will sweeten the deal between you and your customers.
- A fast, clean, modern interface will move customers, reduce errors, and decrease headaches.
FIFO is a straightforward method that ensures older stock is sold before newer stock. This technique is especially useful for businesses dealing with perishable goods like food, cosmetics, or medicine, where expired or outdated items can lead to losses. Perpetual systems are ideal for businesses with frequent stock movements, such as retail stores, e-commerce businesses, or manufacturers. They work particularly well for companies with large inventories or multiple sales channels.
Toast POS: Best For Full Food Service
A small coffee shop can operate with spreadsheets, a basic payment terminal and a cash drawer, but it’s not a recipe for growth. With free and low-cost POS systems readily available, there’s no reason to do things the hard way. KORONA doesn’t hold you to a flat-rate payment service, unlike Square, Lightspeed, Clover and others. You can use any payment processing online store inventory management service that integrates with KORONA’s terminal and register hardware, plus use any KORONA-supported terminals that you already have.
Whether you’re stocking shelves, storing products in a warehouse, or juggling supplies for your payroll services, inventory management can make or break your success. If you’re feeling overwhelmed or unsure where to start, this guide is for you. If you are running a coffee shop or have spent any time in busy cafés, you know that things can get crazy. Reliably fast and easy-to-use POS systems will make your life easier as a coffee shop owner.